I want you to feel comfortable knowing that any personal information you share with me is treated with care, kept securely and only used when there is a genuine reason for me to do so. This Privacy Notice explains what information I collect, why I collect it and how I look after it.

 

1. Who is responsible for your information?

 

I am Ainsley Walker, and I am responsible for the personal information you provide to Breathe + Release.

 

If you have any questions about how your information is collected, used or stored, please contact me using the details at the end of this notice.

 

2. What information I may collect

 

When you join Breathe + Release, I may collect information such as:

 

• Your name and contact details

• Emergency contact details

• Information relating to your Pilates experience, physical wellbeing, injuries, medical conditions or anything else you feel is relevant to your practice

• Information you provide on health or wellbeing questionnaires, consent forms or breathwork forms

• Attendance and booking information

• Payment or membership information

• Communications between you and me relating to your sessions, bookings or wellbeing

• Any other information you voluntarily choose to share with me

 

I only ask for information that I reasonably need to provide you with safe, appropriate and well-organised Pilates sessions and to manage your membership or bookings.

 

3. Why I use your information

 

I may use your information to:

 

• Manage your membership, bookings and payments

• Contact you about your sessions or important studio information

• Understand anything that may affect your ability to participate safely

• Adapt or modify exercises where appropriate

• Respond to questions or requests from you

• Keep appropriate records

• Meet my legal, insurance and professional responsibilities

• Communicate with you about Breathe + Release where you have agreed to receive those communications

 

I will not use your information for purposes that are unrelated to your relationship with Breathe + Release without a lawful reason to do so.

 

4. Your health and wellbeing information

 

Some information you choose to share with me may be considered special category information under UK data protection law.

 

This might include information about injuries, medical conditions, pregnancy or other aspects of your health that could affect your Pilates or breathwork practice.

 

I ask for this information so that I can help you practise as safely and appropriately as possible.

 

You should only share information that you are comfortable sharing. However, if you choose not to provide information that may be relevant to your safety, there may be circumstances where I cannot safely provide certain exercises or sessions.

 

I take particular care with health and wellbeing information and only use it where there is a genuine and appropriate reason to do so.

 

5. The lawful basis for using your information

 

Data protection law requires me to have a lawful reason for collecting and using your personal information.

 

Depending on the circumstances, I may process your information because:

 

• It is necessary for me to provide the Pilates services and manage your membership or bookings

• I have a legal or professional obligation to keep certain records

• It is necessary for my legitimate business interests, provided these do not override your rights and interests

• You have given consent where consent is the appropriate basis for using your information

 

Where I process health or other special category information, I will ensure that an appropriate additional condition under data protection law applies.

 

6. Keeping your information safe

 

I take reasonable steps to keep your personal information secure and to prevent it from being lost, misused, accessed without permission or disclosed unnecessarily.

 

I will only keep your information for as long as I reasonably need it, taking into account my legal, insurance, accounting and professional responsibilities.

 

Different types of information may need to be kept for different periods.

 

When information is no longer required, it will be securely deleted or disposed of where appropriate.

 

7. Who I share your information with

 

I respect your privacy and do not sell your personal information.

 

I may need to share limited information with trusted third-party services that help me operate Breathe + Release, for example booking, payment, accounting, insurance or IT services.

 

Where this happens, I will only share information that is reasonably necessary and will take appropriate steps to ensure that your information is handled securely.

 

I may also disclose information where I am legally required to do so.

 

8. Communication

 

I may contact you by email, telephone, text message or another messaging service using the contact details you provide.

 

These communications may relate to:

 

• Your bookings or membership

• Changes to sessions

• Important studio information

• Questions relating to your practice

• Other information directly connected with Breathe + Release

 

If I send you optional marketing or promotional communications, you can choose not to receive these.

 

9. Your choices and rights

 

Under UK data protection law, you have rights in relation to your personal information.

 

Depending on the circumstances, these may include the right to:

 

• Ask what personal information I hold about you

• Ask me to correct information that is inaccurate or incomplete

• Ask me to delete your information where there is no good reason for me to continue holding it

• Ask me to restrict how your information is used in certain circumstances

• Object to certain uses of your information

• Withdraw consent where I am relying on your consent to process your information

 

Some rights are subject to legal or other requirements, so there may be circumstances where I need to retain certain information.

 

If you would like to exercise any of these rights, please contact me.

 

10. Questions or concerns

 

If you have any questions about how I use or look after your information, please speak to me. I am always happy to explain.

 

If you are unhappy with how your personal information has been handled, I would encourage you to contact me first so that I can try to resolve your concern.

 

You also have the right to raise a concern with the Information Commissioner’s Office (ICO), the UK’s independent regulator for data protection.

 

11. Changes to this Privacy Notice

 

I may occasionally update this Privacy Notice to reflect changes to Breathe + Release, the services I use or data protection requirements.

 

The most recent version will always apply.

 

Last updated: 15.09.26

 

Breathe + Release

Ainsley Walker

hello@breatheandreleasepilates.com